Student Right-to-Know and Responsibilities of Financial Aid Recipients
The following information can be found on the Student Consumer Information Page online at www.gctcok.edu. Paper copies of all information are available upon request from the Financial Aid Office.
Student Right-to-Know
➢ The institution’s accrediting and licensing organizations
➢ All programs offered and detailed information regarding each program of interest
➢ Information about the school
➢ Information on the school’s admissions policy
➢ Cost of Attendance
➢ Information on financial aid, including eligibility, application, and methods of disbursement
➢ Information on a consistent needs analysis system to evaluate families in an equitable manner
➢ Information on students’ rights under FERPA
➢ How Satisfactory Academic Progress (SAP) is determined, including eligibility and appeals
➢ The institution’s refund policy and Return to Title IV policy
➢ The institution’s annual Campus Security Report
➢ Completion/Graduation, Retention, and Placement Rates
➢ Drug and alcohol policies
➢ Gainful Employment
➢ Net Price Calculator
➢ Grievance Procedures, Non-Discrimination Policy
➢ Copyright Infringement, Constitution Day, Voter Registration, & Vaccination Policies
Student Responsibilities
➢ Complete the required paperwork requested by the Financial Aid Office
➢ Use financial aid funds for school related expenses
➢ Be aware that grant or scholarship amounts received in excess of qualified educational expenses could be subject to taxation
➢ Report all outside aid to the Financial Aid Office
➢ Recognize that students, as well as parents, have a responsibility to help pay for their education
➢ Maintain Satisfactory Academic Progress (SAP)
➢ Report changes in enrollment to the Central Office and the Financial Aid Office
➢ Notify the Financial Aid Office before withdrawing
➢ Return to Title IV any received funds the student is determined ineligible for
➢ Read directions thoroughly, complete all applications accurately, & comply with all deadlines
➢ Ask questions if you do not understand the financial aid process
To apply for federal student aid and state grants, students must complete the Free Application for Federal Student Aid (FAFSA) each year. Students may need to complete a renewal FAFSA for future payment periods that were not covered by the original application. To remain eligible for federal and state student aid, students must maintain satisfactory academic progress.
Students receiving federal student aid should review the Satisfactory Academic Progress (SAP) policies located in the Green Country Technology Center Financial Aid Policy and Procedures Manual.
Many students who apply for financial aid may be required to complete a verification process to confirm FAFSA information. If your file is verified, you will need to provide additional documentation. The Financial Aid Office will notify you which documents and information you need to provide. You must complete all documentation prior to receiving any disbursements. The Financial Aid Office might be able to make retroactive disbursements for payment periods already completed in some cases, but this is not guaranteed. You are required to submit a valid ISIR while you are in school and must complete verification prior to exiting the program. If you do not complete verification, you forfeit financial aid for the award year.
Once the Financial Aid Office has received all required paperwork to determine eligibility, they will give you an Award Notification, which will show how much you are eligible to receive. It will also tell you the period of time which each disbursement will cover, also known as a payment period. The payment period is an estimate of how long it will take you to complete the clock hours that each disbursement covers. Please note that you must complete all required seat hours and coursework associated with the hours for each payment period before you move on to the next payment period. If you do not complete all the clock hours in the payment period, you may have to repay a portion of your financial aid.
You can make corrections to your FAFSA at fafsa.gov. If you update your FAFSA, please be aware that this may change your financial aid eligibility. The Financial Aid Office will notify you if your award amounts change.
All disbursements and refunds are made in the Central Office. Most disbursements are applied to your student account within the first thirty days of each payment period. Any school costs related to the payment period will be deducted from the financial aid disbursement. If you have a remaining credit balance once all school costs have been deducted, the Business Office will provide you with a refund check for the credit balance within 14 days after the disbursement was applied to your account. The Central Office will notify you when the refund check is available. Please keep your contact information (mailing address, email, and phone number) current.
Please note that Green Country Technology Center does not participate in the student loan program. Because we have kept tuition costs low and many students receive other types of financial aid, most students do not need to borrow loans to cover their direct school expenses. If you borrowed student loans in the past, please review the terms of your loan and information on loan counseling. It is very important that you repay your student loans. If you stop making payments and don’t get a deferment or forbearance, loans could go into default, which has serious consequences. More information on loan repayments, deferments, and forbearance.
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